SharePoint Document Management System - MOSS 2007, Windows SharePoint Services (WSS) 3.0 - Houston, Texas
SharePoint Document Management System - Houston Texas SharePoint Consulting
We are Houston's growing MOSS consulting organization serving nationwide customers in Microsoft Enterprise Solution Services. SharePoint Server offers extensive document management system within its web portal. It provides document library modules that can be used to store and retrieve any types of business documents within the portal. Document libraries are custom module within SharePoint that can have custom fields to store business metadata information along with documents. Virtually there is no limit to store number of documents within a SharePoint document library but it is recommended to store at the max 10,000 small to medium size documents within each library. This helps SharePoint Search Service to index and search document efficiently. SharePoint Document Management feature offers check in, checkout and version management features. This helps pulling audit trails on any document and generates version history at a simple mouse click. SharePoint document workflow allow to implement simple human document authorization workflow using which multiple business users can work on single document and place approval process in place before sending important document to clients or somebody out side your organization. All documents stored within sites and sub sites can be searched using SharePoint Search. SharePoint Search is capable of searching within document content for Microsoft Office documents such as Word, Excel, and PowerPoint. We can develop custom Filters in order to have SharePoint Search capable of searching within PDF files, AutoCAD drawing and any other proprietary file formats. Hummingbird Livelink ECM eDOCS DM vs. SharePoint Document Management System or EMC Documentum vs. SharePoint Document Management System There are many technical articles floating over the net depicting goods and bad about SharePoint vs. other DM products such as Documentum, Hummingbird eDOC, Alfresco Document Management. For a business owner or CIO or decision makers, it is important to know other facts about the products such as licensing cost, cost of ownership, integration with existing IT applications, long term objectives and background profile or vendor providing software product. Hummingbird's DM offers extensive document management features for enterprise organization. At this point SharePoint might not have such extensive features to offer to their customers. But for small to medium size organization, cost is very important factor behind going for such collaborative systems. Hummingbird document management solution can cost anything between 100,000 to half a million dollars. On the other side SharePoint Server licenses starts from merely $30,000 a year. Obviously, licensing cost depends upon many factors such as size of your organization, number of users, servers etc. But overall, SharePoint Server offers great features suitable for medium size organization for effective document management within collaborative portal environment. Plus the software is provided by a software giant Microsoft corporation so they also throw in extra bells and whistles such as compatibility with most of their business suites of products such as Project Server, SQL reporting services, Microsoft Office (Word, Excel, and PowerPoint), Microsoft Outlook etc. Most of the organization prefers to stick to single software vendor for all their needs and Microsoft plays a very important role by providing complete range of products. Considering the popularity of Microsoft SharePoint Server, Hummingbird has developed extension to integrate their document management system with SharePoint Server (SharePoint Portal) for effective collaboration. Hummingbird extension for SharePoint is developed using ASP.NET 2.0 and connectable WebParts that are deployed on SharePoint Server. Hummingbird has also released extensive API's that can be used in Microsoft.NET development environment to integrate with DM and other Hummingbird (OpenText) products. Thus large organization will have to hire .NET experts along with Hummingbird product experts to implement custom solution to facilitate their business specific requirements. Click here to read more information on Hummingbird enterprise SharePoint Integration. All Above points are also applicable to other expensive document management system called Documentum developed by EMC. Many software vendors offer Document Management system along with content management and collaborative solutions but it brings extra overheads of skills professionals specialized in that particular product implementation only. It is very hard to find IT professional that will have expertise on these tools and packages along with other popular software development technologies such as Microsoft .NET and web development languages such as ASP.NET, XML, C#. On the other end, SharePoint product experts brings knowledge on other Microsoft application development technologies, which helps large organization developing and maintaining several other custom web and desktop applications. Thus organization can reduce the cost of ownership and IT staff by hiring people who can wear different hats at a time to help you with your IT application maintenance. Windows SharePoint Services is available for Free Download from Microsoft's Website. Please visit Microsoft Official Website for more infromation on Microsoft Windows SharePoint Services 3.0 and Microsoft SharePoint Portal 2007. |
