SharePoint FAQ, What SharePoint brings for your business, Why do you need Sharepoint, Simplify Sharepoint Knowledgebase - SRG Networks, Houston, Texas
Microsoft Office SharePoint Server (MOSS) 2007 and Windows SharePoint Services (WSS) 3.0 development, installation, customization and Implementation
We are Houston's growing MOSS consulting organization serving nationwide customers in Microsoft Enterprise Solution Services. Following article addresses some of the very fundamental questions raised by many CIOs (Chief Information Officer) or Decision makers within an organizations. Their key questions are ... WHY SHOULD YOU USE SHAREPOINT SOLUTION FOR YOUR BUSINESS? WHAT SHAREPOINT HAS TO OFFER FOR MY BUSINESS? WHAT ARE THE BENEFITS OF USING SHAREPOINT SOLUTION TO SMALL, MEDIUM, AND LARGE ENTERPRISES 1. Online Document sharing was never that easy before Small to large size companies are having a shared drive (mostly Z:\) to store hundreds of thousand of document scattered among hundreds of folders and sub-folders. Only way to search them is to use windows explorer search. SharePoint provides a systematic document library that imitates your windows explorer folder structure with search capability to find a document by file name, content and other business metadata information attached with the document such as keywords, description and other log. On top of all, it provides built-in versioning and remote accessibility via web. Similarly, SharePoint list is wonderful way of to replace your hundreds of excel lists with limited accessibility via your active directory security on web. 2. Personalize portal for quick accessibility SharePoint Portal replaces your desktop with web based portal. SharePoint Server offers “My Site” feature aka “My Workspace” for you to customize your own home page. Using this feature you can arrange web parts and quick links (Quick Launch) that help you do your routine job more quickly. You can set hot links to quickly access your power point presentation or office document from shared document library, or links, blogs, surveys etc to have information accessible on a simple mouse-click. And best part is all this is done within a web based managed IT environment so that your work and portal customization stay aligned with corporate goals and objectives and SharePoint portal helps you keep updated with latest and greatest news and happenings within your company. 3. Information Sharing, Alerts and Notification SharePoint allows you to share documents online from shared document library so that other corporate users can view and edit them based on their security privileges. SharePoint manages version and history for each document to let you review comments and updates done by several users worked upon the document. You can also setup alerts to receive email when a document is updated by other users. This allows easy implementation of human workflow for document reviewing and authoring process. SharePoint’s collaborative feature allows multiple people involved in this process without ever meeting face-to-face thus eliminate geographical boundaries for companies having global presence. 4. Data privacy and security It is very important for corporation to ensure that critical information is not being published on public domain that violates data privacy policies and procedures of the company. SharePoint offers integrated security environment for your corporation to include your network users (thru seamless Active Directory integration) so that portal can be access by legitimate users only. On top of that, it has various levels and types of security roles such as contributor, read only and administrator that will help you structure security access to your business users based on their designation and position within the company. SharePoint intranet/extranet portal can also be run under secure socket layer (SSL) enabled server to ensure 128 bit data encryption, which is popularly used by many e-commerce and web applications. 5. Outlook / Exchange Server Synchronization SharePoint can also synchronize with Shared calendar from your outlook. This is a very important feature used by team members working on a project from distance locations or offshore regions. Project manager can schedule calendar according to team member working on specific location along with his/her availability status within shared project calendar web part, which in turn provides up-to-date status of team member’s availability to each other. Windows SharePoint Services is available for Free Download from Microsoft's Website. Please visit Microsoft Official Website for more infromation on Microsoft Windows SharePoint Services 3.0 and Microsoft SharePoint Portal 2007. |
